iPhone & iPad · Private by construction

Everything you’re carrying, in one place.

Executive Assistant holds your tasks, meetings, people, projects and journal — and remembers what you’re waiting on, who owes you what, and how the day actually went. It runs entirely on your own device.

No account
No server
AI runs on-device
Syncs via your own iCloud
Work / Life separation

The problem it was built for

Most task apps track what you have to do. Very little of a working day is only that.

You asked Priya for the figures on Tuesday. It’s Friday. Nothing happened, and nothing reminded you — because the task was never yours to finish.

Executive Assistant treats that as a first-class thing. A task can be marked waiting on someone, and from then on the app counts the days, surfaces it when it goes quiet, and can show you everything one person is sitting on. Nothing is ever sent to them — it’s your own note, on your own device.

What it does

Six areas, one place, all linked to each other.

Tasks

Capture in plain language

Type “Pay rent tomorrow 5pm p1” and it sets the date and priority. Sub-tasks, labels, dependencies, repeating rules down to “third Tuesday”, and an energy tag for what kind of attention it needs.

Work loops

What you’re waiting on

Mark anything as waiting on a person. The app tracks how long, flags it when it stalls, and chains follow-ups so a conversation keeps its thread.

Meetings

Written up, not lost

Pulls today’s meetings from your calendar and nudges the ones you haven’t written up. Decisions and action items are extracted for you to review — and action items become real tasks.

People

Everything involving one person

Names you type on meetings and tasks build a quiet index. Open anyone to see what they’re sitting on and where they’ve come up. No contact list to maintain.

Projects & goals

Work that has a shape

Projects with sections and sub-projects, goals with milestones and review cadences, and progress that can be computed from the work rather than guessed.

Journal

The day, written down

Each evening it drafts what actually happened — finished tasks and their outcomes, meetings, decisions — into that day’s journal entry. Yours to edit, and exportable.

The evening summary

The feature the rest of the app quietly feeds.

At 7 PM the app writes up your day from what you actually recorded: tasks you finished and the notes you wrote about how they ended, meetings and their outcomes, decisions you logged, calendar events, and your activity rings if you’ve allowed it. That summary is filed into the day’s journal entry automatically — so a day you never opened the app to reflect on still leaves a record.

Feeds in from	Completed tasks and their outcome notes · meetings and how they ended · decisions · calendar events · reminders you annotated · fitness
Comes out as	A written day summary on the Today screen, and the same text filed into that day’s journal entry
You can	Edit it, add to it, or share it out to another app

Privacy isn’t a setting here

It’s the architecture. There was never anywhere else for the data to go.

No account, no sign-in, no backend. There is no server to store your data on, so none of it reaches anyone.
Sync uses your own iCloud. Your private database, on your Apple account — not a shared one. The developer cannot see it.
The AI is on-device. Summaries, meeting extraction and daily planning run through Apple’s on-device models. Nothing is uploaded to be processed.
Health data never leaves the phone. Read-only, only for the day summary, never synced or written to.
Nothing is sent on your behalf. Follow-ups are drafts. Calendar events and reminders are only created when you tap to create them.

Built into the system, not beside it

Calendar & Reminders	Reads your existing calendars and reminder lists — no separate silo to maintain
Siri & Shortcuts	“What am I waiting on?”, add a task, complete one, show what’s overdue
Home Screen widget	What needs you today, and what’s still waiting
Files	Attachments live in a real folder you can open, on the device or in iCloud Drive — your choice per file
Health	Optional. Today’s rings, workouts and steps in the evening summary
iPad	Adapts to a sidebar layout rather than stretching the phone screen

Work and Life, without two apps

One switch at the top of the screen scopes everything — Today, Calendar, Tasks, Meetings — to work, to personal, or to both.

It’s a filter, never a folder tree. Anything you haven’t tagged still shows up everywhere, so nothing quietly disappears because you forgot to file it.

Try it

Currently in TestFlight, ahead of release on the App Store.

Join the TestFlight beta

Requires iOS 26 or later. Sign in to iCloud to sync between devices. The AI features need an Apple Intelligence-capable device — everything else works without them.